Ponchi › Ponchi vs Homebase vs When I Work
Ponchi vs Homebase vs When I Work
All three help small businesses schedule hourly staff and track time. The biggest difference is how they charge: Ponchi by team size, Homebase per location, When I Work per user.
How each one charges
| Ponchi | Homebase | When I Work | |
|---|---|---|---|
| Pricing model | Flat price by team size | Per location, per month | Per user, per month |
| Free plan | No. 14-day free trial | Yes. Basic: 1 location, up to 10 employees | No. 14-day free trial |
| Paid plans | $9.99 (10 staff, 1 location), $19.99 (25 staff), $34.99 (40 staff). Every feature on every plan. | Essentials $30, Plus $70, All-in-One $120, each per location | Essentials $2.50, Pro $5, Premium $8, each per user |
| Time clock | Included | Included, with more on higher plans | Shown as a Time Tracking & Attendance option on each plan |
Competitor prices were taken from each company’s public pricing page on October 18, 2026, are monthly, and exclude taxes and add-ons. Prices change, so check Homebase pricing and When I Work pricing before you decide. Homebase and When I Work are trademarks of their owners. Ponchi is not affiliated with either company.
What a typical restaurant would pay
| Team | Ponchi | Homebase | When I Work |
|---|---|---|---|
| 1 location, 15 staff | $19.99 (Growth) | $30 (Essentials; Basic stops at 10 staff) | $37.50 (Essentials, 15 × $2.50) |
| 2 locations, 20 staff | $19.99 (Growth) | $60 (Essentials, 2 × $30) | $100 (their FAQ lists $5 per user for multi-location teams) |
Examples use each company’s lowest paid plan that fits. Higher plans add features and cost more.
When another app may fit better
- You have 10 or fewer staff at one location and no budget. Homebase’s free Basic plan costs nothing.
- You want payroll run inside the scheduling app. Homebase sells a payroll add-on. Ponchi exports payroll-ready hours to Excel for your existing payroll provider instead.
What every Ponchi plan includes
- GPS geofence and optional selfie on clock-in and clock-out, plus a shared tablet kiosk with PIN
- Colour-coded schedules with drafts, publish, copy last week and open shifts
- Swaps, give-aways, days off and availability in one inbox with clear tabs
- Shift checklists signed before clock-out
- Forgotten clock-out reminders and review
- Time cards with overtime, labor cost and Excel exports
- Messaging, announcements, recognition, hiring and onboarding
- Every screen in English and Spanish, chosen by each employee
Try Ponchi free for 14 days
Set it up in minutes on the web or your phone. Every plan includes every feature.
Start your free trial14 days free · No credit card · English & Español